Want to backup emails from Outlook 2007 PST file?

As you know, Outlook 2007 PST file stores all your emails you think are worth keeping, client’s information and also contact information about your relatives and loved ones. If heaven forbid, your hard drive ever suffer a hard drive crash that makes impossible to access your original Outlook PST file. But, it would be awful to lose all this stuff of Outlook 2007 if your computer fails due to any common reasons. If the Outlook 2007 is configured with an MS Exchange Server then the administrator or consultant should have taken care of taking a backup of the entire mailbox on a regular basis. But, what if all your emails are stored in a PST file located on your local hard drive??? If so, then it does not help you get your PST files backed up if you won’t have an exchange server. Even if you have a local PST file in addition to your exchange mailbox then also you should take care of taking a backup of the entire PST file on a regular basis. If you have taken a full backup of your PST file then no need to worry as you can restore the data from backup file when you lose it. There are various reasons which make you essential to take a backup of PST file.

Outlook 2007 crashes: When you try to open Outlook 2007 to read some emails, it takes a lot of time to open the main panel. After some time, it starts hanging or does not respond and unexpectedly it gets turned off. After that, when you try to open it again, you will get error messages that do not allow you to access the PST file.

Virus attacks: Although Outlook 2007 now has significantly higher levels of virus protection than in previous outlook versions, it does not mean that you are safe. One of the most rampant viruses is Klez Virus which uses its own SMTP engine. It does not care of the high security prompts in Outlook 2007 at all. In addition to that, it spoofs the addresses so that no one really should know where the original infection has started. If your PST file gets severely infected by this virus then it becomes inaccessible resulting in loss of emails.

Improper System shutdown: If you have accidentally turned off the system without turning off the Outlook 2007 then your PST file may get corrupted. When you turn off the system, all your programs get automatically terminated. But, sometimes, if Outlook 2007 do not able to respond quickly due to some reasons then your system terminate that program forcefully due to which your PST file may get corrupted.

In all these situations, if you have a backup of PST file then without any problem you can restore the lost Outlook data. Therefore, PST file backup is necessary. If the PST file is very large then the manual process of taking a backup may take a lot of time. Sometimes,  the manual backup process fails to backup the settings and all other attributes of Outlook.

Do not worry!!! Here is  an all in one solution i.e. Outlook Backup and Migrate Tool. It can easily and quickly backup all your emails. Along with emails, it can also backup PST on Windows and restore all Outlook items like contacts, calendar items, tasks, notes, journal entries, rules, RSS feeds, settings, junk-email lists, Email accounts and signatures. Additionally, it also has an ability to migrate all your Outlook data and settings from older version to a newer version of Outlook or from one Operating System to other Operating system. Generally, Outlook 2003 PST file is more prone to corruption as the size of PST file is only 2GB. In such case, you can use this software to backup Outlook 2003 PST file regularly and it also supports Outlook 2000, 2007 and the latest version of Outlook i.e. Outlook 2010

Steps to perform Outlook 2007 PST file backup

Step 1: Download and install Outlook Backup and Migrate Tool and then launch it. After launching the application, select “Backup” option from the Main screen.

Backup emails from Outlook 2007 PST file - Main Screen

Fig 1 : Main Screen

Step 2: If you have already created a backup profile then use the same backup profile and click “Next” button. If you have not created the backup profile then select “Create New Backup Profile” button to create the backup profile. Now, select Outlook items whose backup need to be taken and then click “Next” button.

Backup emails from Outlook 2007 PST file - Create Backup Profile Window

Fig 2 : Create Backup Profile Window

Step 3: Select destination drive from the Backup Settings option and then click on “Next” button. Now, a window appears to schedule backups. Configure all the settings and then click on “Next” button.

Backup emails from Outlook 2007 PST file - Select Destination Drive Screen

Fig 3 : Select Destination Drive Screen

Step 4: Once the backup process gets completed, a confirmation message will be displayed. As you click on “OK“ button, the backup summary will be displayed.

Backup emails from Outlook 2007 PST file - Backup Summery

Fig 4 : Backup Summery