Backup Outlook 2010 Data File

Do you want to backup Microsoft Outlook 2010 PST file?

If you have been working with computers for long, you have probably come across some kind of data loss due to various reasons. Computers are fragile items so you may lose data due to many reasons like hard drive failure, power supply failure etc. Many people use the latest version of Outlook i.e. Outlook 2010 to store their most critical business information  that is so valuable. Losing such an information could practically close a business or end a career! Therefore, never to loose such critical information one has to make use of software to backup PST file, which can backup MS Outlook calendar and other attributes on PST file.

Outlook can store data in a PST or in an Exchange Server Mailbox. If you are using Outlook as a client for Exchange Server or if you have configured Outlook with Exchange Server then all your Outlook data are possibly stored on the server. This server is automatically backed up on by the network admin team a regular basis. Nevertheless, even storing your emails on an MS Exchange Server does not mean your data is invulnerable from loss or corruption. If your network admin does not have an enough backup plan employed then your Outlook 2010 data is still susceptible to large amounts of data loss. If you are a home user and not using MS Exchange Server then all your emails along with other Outlook 2010 data is stored in PST files residing on the hard drive. In such case, you need to take routine backup of PST file.

Apart from hard drive crash or failure, there are several reasons due to which your PST file gets corrupted making all your data inaccessible. In such instances, if you have already taken backup of Oulook Mailbox and other Outlook items then you can restore these items easily.  Backing up your PST file is a simple task if you know where to find them on your hard drive. Location of PST file depends upon the version of Outlook and Operating System you are using. But, manually taking a backup of Outlook 2010 PST file is a tiresome process. As Outlook 2010’s options are scattered over a wide range of locations, the files that control program settings are also in different locations. This makes doing a complete manual backup of Outlook 2010 PST file extremely more difficult.

Generally, people who take a  backup of Outlook 2010 PST file usually use Import and Export option to backup their Outlook 2010 data or to move it to a new PC. But, that’s the wrong way to perform backups. Import and Export  option is able to take a backup of  Outlook items only. It does not even touch the views, custom forms or other hidden items in the folders and user settings.  So, the best way to take a  backup of entire Outlook 2010 data along with settings is to use the professional tool like Outlook Backup and Migrate Software. This software has in-built scheduler that helps you to backup email messages from outlook 2007 PST file along with other Outlook attributes on specified date and time.

Outlook Backup and Migrate Software provides one click backup option to backup and restore all the Outlook 2010 PST file data. If you are using Outlook 2003 make sure that the PST file size is not exceeding its limit as it support only 2GB size limit and more prone to corruption. In order to avoid data loss due to PST file corruption, you can backup Outlook 2003 PST data by using this software. If backup is available then you can easily  restore data when you lose it. To know more information, click here

Simple steps to perform PST file backup in Outlook 2010

Step 1: Download and install Outlook Backup and Migrate Tool and then launch it. As you launch the tool, a main screen appears, select “Backup” option from the Main screen.

Backup emails from Outlook 2007 PST file - Main Screen

Fig 1 : Main Screen

Step 2: Select “Create New Backup Profile” button to create the backup profile and select Outlook items whose backup need to be taken and then click “Next” button.

emails backup from MS Outlook 2007 - Create Backup Profile Window

Fig 2 : Create Backup Profile Window

Step 3: Now, select the destination drive from the Backup Settings option and click on “Next” button. After successfully completing the backup process, you can view the backup summary.

emails backup from Outlook 2007 - Backup Summery

Fig 3 : Backup Summery